Directions & all images depict Outlook 2003>
On the Tools menu, click Email Accounts (version 2003) or Account Settings (version 2007).
Click E-mail Accounts.
Choose 'Add a new email account'
Click POP3 then click Next.
Under User Information, do the following:
In the Your Name box, type your full name the way that you want it to appear to other people.
In the E-mail Address box, type the complete e-mail address assigned by your mail administrator. Make sure to include the user name, the @ symbol, and the domain name, for example, info@domainname.com.
Under Server Information, do the following:
In the Incoming mail server box, type the full name of the server provided by your mail administrator. Often this is mail. followed by your domain name, for example, mail.contoso.com.
In the Outgoing mail server box, type the full name of the server provided by your mail administrator. Often this is mail. followed by your domain name, for example, mail.contoso.com.
Under Logon Information, do the following:
In the User Name box, type the user name provided by your mail administrator. This might be just the part of your e-mail address before the @ symbol, or it might be your complete e-mail address.
In the Password box, type the password provided by your mail administrator, or one that you created.
Tip: Your password might be case sensitive. Make sure that your CAPS LOCK key is not on.
Select the Remember password check box.
You have the option to have Outlook remember your password by typing it in the Password box and selecting the Remember password check box. If you choose Outlook to remember your password, you won't have to type your password each time you access the account. However, this also makes the account vulnerable to anyone who has access to your computer.
Use strong passwords that combine uppercase and lowercase letters, numbers, and symbols. Weak passwords don't mix these elements. Strong password: Y6dh!et5. Weak password: House27. Passwords should be 8 or more characters in length. A pass phrase that uses 14 or more characters is better.
It is critical that you remember your password. If you forget your password. Store the passwords that you write down in a secure place away from the information that they help protect.
Click More Settings. Click on the Outgoing Server tab and check the box next to 'My outgoing server (SMTP) requires authentication.) and make sure 'Use same settings as my incoming mail server' is selected.
Click OK.
Click Test Account Settings to verify that your account is working. If there is missing or incorrect information, such as your password, you are prompted to supply it or correct it. Make sure that your computer is connected to the Internet.
Click Next.
Click Finish.
