Microsoft Outlook 2007 Setup Guide

Written during CMATION® ® version 6.2

Goals

1. Create an Email Account
2. Edit an Email Account
3. Edit Advanced Settings

The instructions that follow will show you how to properly setup an email account on Microsoft Outlook 2007 which is part of the Office 2007 software created by Microsoft.

Create an Email Account

Part 1 - Open 'Account Settings...' Window

For both editing an existing email account and creating a new email account, go to Tools > Account Settings

Part 2 - Creating an Email

Step 1

If creating a new email account - click New

Step 2

Screen 1: Select Email Type - Choose Microsoft Exchange, POP3, IMAP, or HTTP

Step 3

Screen 2: Select Manually configure server settings or additional server types

Step 4

Screen 3: Select Internet E-mail

Step 5

Screen 4: Enter your User Information, Server Information and Logon Information

User Information

Your Name: Enter the name of the person that will use the email.
Email Address: Enter the email address that has been assigned to you.

Server Information

Account Type: Select POP3
Incoming Mail Server: Enter in mail.domainname.com of your email. Example if email address is test@test.com the Incoming server will be mail.test.com
Outgoing Mail Server (SMTP): Enter same as incoming server.

Logon Information

User Name: Enter the email address that has been assigned to you.
Password: Enter password you have been assigned.

Click More Settings...

Step 6 - More Settings General Tab:

Mail Account Enter your Email Address
Organization Enter your Company
Reply E-mail Enter your Email Address

Step 7 - More Settings Outgoing Server Tab:

Check the checkbox labeled My outgoing server (SMTP) requires authentication
Select the radio button labeled Use same settings as my incoming mail server

Step 8 - More Settings Advanced Tab:

Update Outgoing Server (SMTP) to 587

Step 9 - Click 'OK' Button to save settings

Step 10 - Click 'Next' to save settings

Edit an Email Account

Part 1 - Open 'Account Settings...' Window

For both editing an existing email account and creating a new email account, go to Tools > Account Settings

Step 2

Edit / Update your User Information, Server Information and Logon Information

User Information

Your Name: Enter the name of the person that will use the email.
Email Address: Enter the email address that has been assigned to you.

Server Information

Account Type: Select POP3
Incoming Mail Server: Enter in mail.domainname.com of your email. Example if email address is test@test.com the Incoming server will be mail.test.com
Outgoing Mail Server (SMTP): Enter same as incoming server.

Logon Information

User Name: Enter the email address that has been assigned to you.
Password: Enter password you have been assigned.

Step 3 - More Settings General Tab:

Mail Account Enter your Email Address
Organization Enter your Company
Reply E-mail Enter your Email Address

Step 4 - More Settings Outgoing Server Tab:

Check the checkbox labeled My outgoing server (SMTP) requires authentication
Select the radio button labeled Use same settings as my incoming mail server

Step 5 - More Settings Advanced Tab:

Update Outgoing Server (SMTP) to 587

Step 6 - Click 'OK' Button to save settings

Step 7 - Click 'Next' to save settings

Edit Advanced Settings

Step 1

Follow Step 1 thru 5 of 'Edit an Email Account'

Step 2

To leave copies of email on the server update these settings.

Check the checkbox labeled Leave a copy of messages on the server
Check the checkbox labeled Remove from server after XX days (Replace XX with a number - Preferably no more than 10 days)
Check the checkbox labeled Remove from server when deleted from 'Deleted Items'